Assistant Director, Outreach and Volunteer Engagement

Company: University of Chicago
Location: Chicago
Posted on: April 2, 2026

Job Description:

Department BSD DEV - Events, Outreach & Volunteer Engagement About the Department Medicine and Biological Sciences Development’s mission is to inspire and facilitate philanthropy at the University of Chicago Medicine by building relationships with those who share its goals of advancing excellence in research, education, community, and patient care. We accomplish this mission through expertise, integrity, creativity, and collaboration. Job Summary The job administers programs and fundraisers designed to engage the donor community, increase participation, and advance the objectives of Medicine and Biological Sciences Development (MBSD), the broader University and divisional initiatives. Works with volunteers, donors, faculty, and University administration to ensure the successful execution of fundraising activities. Responsibilities The Assistant Director of Outreach and Volunteer Engagement (Assistant Director) plays a vital role in nominating, managing, and stewarding leadership volunteers to support the fundraising efforts of Medicine and Biological Sciences Development (MBSD). This position focuses on cultivating relationships with volunteers whose interests align with organizational priorities, and ensuring an engaging, rewarding volunteer experience that strengthens donor engagement. The Assistant Director supports the Director in staffing the MBSD Leadership Volunteer Councils and serves as a project manager for the team’s activity. They facilitate internal meetings and hold conversations with MBSD Relationship Managers to advance prospect and volunteer strategies. They organize Council business meetings and committee meetings including meeting scheduling and liaising with faculty and leadership speakers. In partnership with the Director, the Assistant Director will develop and implement a comprehensive communication plan for all MBSD Leadership Volunteer Councils, and individual communication plans for each Council. Manages delegate Council nomination and renewal process. Develops new member orientation materials. The Assistant Director will plan, facilitate and execute the logistical management of business meetings, social dinners, and committee meetings for all MBSD Leadership Volunteer Councils. The scope of this work may include scheduling, venue selection, and logistical oversight. T he Assistant Director contributes to fundraising efforts by planning and expertly executing fundraising events for the MBSD Leadership Volunteer Councils. Manage events logistics, budgets, and expenses including venue selection, catering, invitations, negotiating pricing and vendor contracts, and onsite execution. They will ensure events are produced on deadline and within budget limits. Manage event reporting and data, including but not limited, to registration tracking and management, dashboard and executive summary creation, and Phoenix CRM data input and coding. Identifies, cultivates, and trains volunteers and alumni leaders to help with committees and design programs to engage students and alumni in meaningful ways to advance objectives of the alumni association and broader University. Establishes and maintains metrics of success and makes sure those are present in departmental strategic plans, goals setting, and the annual budget. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline. Certifications: Preferred Qualifications Experience: Volunteer management experience. Event management experience. Experience working in a large hierarchical organization; experience in healthcare or academic setting; and an interest and knowledge base in health care economics, medical research, and health care policy. Preferred Competencies Outstanding interpersonal, presentation, and communication skills, characterized by the ability to listen, to speak, and to write well, with a strong commitment to customer service. Creative and resourceful with strong problem-solving skills and willingness to seek out, coordinate, and appropriately disseminate information to key stakeholders. Ability to work in a fast-paced, deadline-driven, highly collaborative environment and a demonstrated experience working with and through internal and external partners. Ability to deliver strategic, comprehensive, high quality, and accurate work on deadline. Strong project management skills and the ability to manage multiple priorities simultaneously. Ability to manage confidential information with discretion, tact, and attention to detail and following data policies. Success working as a team member to meet a defined goal, within a finite time period and budget. Ability to work on multiple projects simultaneously, set priorities, and meet deadlines. Ability to work well within a team of highly motivated individuals. Experience with Salesforce CRM. Proficiency in Microsoft Office Suite. Willingness and ability to attend meetings and events outside of business hours. Excellent attention to detail. Working Conditions Office environment (hybrid schedule). Application Documents Resume/CV (required) Cover Letter (preferred) When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Alumni Relations & Development Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary ? FLSA Status Exempt ? Pay Range $70,000.00 - $90,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook . Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Keywords: University of Chicago, Bartlett , Assistant Director, Outreach and Volunteer Engagement, Administration, Clerical , Chicago, Illinois